1. Introduction
Definitive Electrical Solutions Ltd is committed to protecting the privacy and security of personal information obtained from our clients, employees, contractors, and any other individuals with whom we interact. This Data Protection Policy outlines our approach to data protection in compliance with the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR).
2. Scope
This policy applies to all personal data collected, processed, stored, or transmitted by Definitive Electrical Solutions Ltd in the course of its business activities. This includes data collected from clients, employees, contractors, suppliers, and any other individuals.
3. Data Protection Principles
Definitive Electrical Solutions Ltd is committed to upholding the following data protection principles:
Lawfulness, fairness, and transparency: We will process personal data lawfully, fairly, and transparently in accordance with the law and the rights of individuals.
Purpose limitation: We will only collect personal data for specified, explicit, and legitimate purposes, and we will not process it in a manner that is incompatible with those purposes.
Data minimisation: We will only collect personal data that is adequate, relevant, and limited to what is necessary in relation to the purposes for which it is processed.
Accuracy: We will ensure that personal data is accurate and, where necessary, kept up to date. We will take all reasonable steps to rectify or erase inaccurate data without delay.
Storage limitation: We will not keep personal data for longer than is necessary for the purposes for which it is processed.
Integrity and confidentiality: We will process personal data in a manner that ensures appropriate security, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage.
4. Data Collection and Processing
Definitive Electrical Solutions Ltd will only collect and process personal data when it is necessary for the purposes of our business activities, such as:
Providing electrical contracting services to clients
Managing employment relationships with employees
Engaging with contractors and suppliers
Complying with legal obligations
We will inform individuals about the purposes for which their personal data is being processed and will obtain their consent where required by law.
5. Data Security
Definitive Electrical Solutions Ltd will implement appropriate technical and organisational measures to ensure the security of personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction, or damage. This may include encryption, access controls, and regular security assessments.
6. Data Sharing and Transfers
Definitive Electrical Solutions Ltd will only share personal data with third parties when necessary for the purposes for which it was collected, and where appropriate safeguards are in place to protect the data. We will ensure that any third parties involved in the processing of personal data comply with data protection laws.
7. Data Subject Rights
Definitive Electrical Solutions Ltd will respect the rights of individuals regarding their personal data, including the right to access, rectification, erasure, restriction of processing, data portability, and objection to processing. We will respond to requests from individuals to exercise their rights in accordance with the law.
8. Data Breach Management
Definitive Electrical Solutions Ltd will implement procedures for detecting, reporting, and investigating data breaches. In the event of a data breach, we will notify the appropriate regulatory authorities and affected individuals as required by law.
9. Training and Awareness
Definitive Electrical Solutions Ltd will provide training to employees and contractors on their responsibilities under this Data Protection Policy and data protection laws. We will also raise awareness among staff about the importance of data protection and the potential consequences of non-compliance.
10. Compliance Monitoring and Review
Definitive Electrical Solutions Ltd will regularly monitor compliance with this Data Protection and Privacy Policy and data protection laws. We will review and update this policy as necessary to ensure continued compliance with legal and regulatory requirements.
11. Contact Information
For questions or concerns about this Data Protection and Privacy Policy or the handling of personal data by Definitive Electrical Solutions Ltd, please contact Carl Firmstone at carl@definitive-electrical.co.uk or 0115 647 0093.
12. Policy Adoption
This Data Protection and Privacy Policy has been approved and adopted by Definitive Electrical Solutions Ltd and will be reviewed annually to ensure its continued effectiveness and compliance with data protection laws.
